Customs Clearance process between UK and EU explained step by step

We make customs clearance as simple and as straight forward as possible. We know you are busy and we value your time. If your goods are subject to permanent export or import regime, you will likely follow one of the processes shown below.

4x main type of Customs Clearance processes we offer:

Smart Border – we recommend this option to all customers as it the simplest and allows for import clearance at the point of entry therefore negating the need for arranging another customs agent at destination in order to complete import and discharge transit form (T1). With this option Salvatori will take care for the whole customs clearance process for you, so neither you or you trading partner don’t have to worry about anything. Your goods will be customs cleared at the border, and can be delivered to you without any further customs stops.

Smart Border (SPS Goods) – for Sanitary and Phytosanitary (SPS) goods, we will arrange for your cargo to be checked by Port Health authorities (ie. DEFRA, SIVEP) at the point of entry. The customs declaration will be completed at the same time.

Transit movements – sometime importers prefer to use their own agents in their own country, so if you or your trade partner needs to have import clearance completed at the destination rather than at the border, that’s not a problem. We can raise Transit document (T1) and your goods will be able to cross the border and continue straight to customs office of your choice.

Transit movements (SPS Goods) – for any plant or animal freight, you will still need to undergo a Port Health check at the border. This is no issue, we can arrange this for you as well. After your goods are cleared of veterinary or phytosanitary checks, they will be able to carry on to customs office at destination to have their import declaration completed and transit form discharged.

UK -> EU

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Smart Border
(Normal goods)

Smart border
(SPS goods)

Transit
(Normal goods)

Transit
(SPS goods)

 

1

Customer supplies invoice(s) for the goods being exported/imported.

 

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies SPS docs. (such as Phyto Certificate, Export Health Certificate, etc)

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies details of the agent at destination

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies SPS docs. (such as Phyto Certificate, Export Health Certificate, etc)

 

+ Customer supplies details of the agent at destination

2

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

3

Salvatori prepares customs declaration(s).

 

Salvatori prepares customs declaration(s).

 + Salvatori prepares EU CHED

 

Salvatori prepares customs declaration(s).


 + Transit Form (T1) LRN

Salvatori prepares customs declaration(s).


 + Transit Form (T1) LRN
+ EU CHED

4

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

5

Haulier adds the UK declarations to GMR
(*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR (*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR
(*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR (*you can ask Salvatori to do this if your haulier doesn’t know how).

 

6

Driver goes to the border, presents and scans the documents.

Drivers boards the ferry or train and then checks the declaration status on the screen before disembarking.

 

Driver can also check online:
 Check GMR
 Check SI-Brexit (Calais Only)

Driver goes to the border, presents and scans the documents.

Drivers boards the ferry or train and then checks the declaration status on the screen before disembarking.

 

Driver can also check online:
 Check GMR
 Check SI-Brexit (Calais Only)
+ driver MUST follow “Orange Lane” and attend BCP (Border Control Point) at the port of arrival (regardless of customs declaration status).

Driver goes to IBF and presents their LRN. Driver receives T1.

Drivers boards the ferry or train and crosses to EU.

 + Before delivery, driver needs to go to the customs office at destination in order to complete import declaration and discharge transit document (T1)

 

 

Driver goes to IBF and presents their LRN. Driver receives T1.

Drivers boards the ferry or train and crosses to EU.

 + Driver MUST follow “Orange Lane” and attend BCP (Border Control Point) at the port of arrival.
+ Before delivery driver needs to go to the customs office at destination in order to complete import declaration and discharge transit document (T1)

 

 

7

Green status = goods are cleared, and driver can go straight to delivery point.
-- End of the process.


Orange (Amber) status = driver needs to visit customs office or BCP and you need to contact Salvatori.
 (*if Salvatori provides transport we will keep you updated if anything else is required and get the goods cleared ASAP.)

 

Green status = goods are cleared, and driver can go straight to delivery point.
-- End of the process.


Orange (Amber) status = driver needs to visit customs office or BCP and you need to contact Salvatori.
 (*if Salvatori provides transport we will keep you updated if anything else is required and get the goods cleared ASAP.)

 

+ Driver will be informed by customs office (or customs agent) at destination when the process is completed. Driver then can deliver the goods.

+ Driver will be informed by BCP once the SPS checks are completed. Driver can then continue to customs office at destination.

+ Driver will be informed by customs office (or customs agent) at destination when the process is completed. Driver then can deliver the goods.

EU -> UK

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Smart Border
(Normal goods)

Smart border
(SPS goods)

Transit
(Normal goods)

Transit
(SPS goods)

 

1

Customer supplies invoice(s) for the goods being exported/imported.

 

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies SPS docs. (such as Phyto Certificate, Export Health Certificate, etc)

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies details of the NCTS goods location

Customer supplies invoice(s) for the goods being exported/imported.

 

+ Customer supplies SPS docs. (such as Phyto Certificate, Export Health Certificate, etc)

 

+ Customer supplies details of the NCTS goods location

2

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

Customer supplies vehicle details and port of exit/entry information.
 (*if Salvatori provides transport skip this step and go to step 3)

3

Salvatori prepares customs declaration(s).

 

Salvatori prepares customs declaration(s).

 + Salvatori prepares UK CHED

 

Salvatori prepares customs declaration(s).


 + Transit Form (T1/T2) LRN

Salvatori prepares customs declaration(s).


 + Transit Form (T1/T2) LRN
+ UK CHED

4

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

Customer gives the declaration(s) to the haulier / driver.
(*if Salvatori provides transport jump straight to step 7)

 

5

Haulier adds the UK declarations to GMR
(*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR (*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR
(*you can ask Salvatori to do this if your haulier doesn’t know how).

 

Haulier adds the UK declarations to GMR (*you can ask Salvatori to do this if your haulier doesn’t know how).

 

6

Driver goes to the border, presents and scans the documents.

Drivers boards the ferry or train and then checks the declaration status on the screen before disembarking.

 

Driver can also check online:
 Check GMR

Driver goes to the border, presents and scans the documents.

Drivers boards the ferry or train and then checks the declaration status on the screen before disembarking.

 

Driver can also check online:
 Check GMR
+ if GMR/IPAFFS shows “Control Required” driver must attend BCP (Border Control Point) at IBF (Inland Border Facility) Sevington.

Driver goes TO customs office and presents the LRN. Driver receives transit form(s).

Drivers boards the ferry or train and crosses to UK.

 + Before delivery, driver needs to go to IBF Sevington in order to complete import declaration and discharge transit document (T1)

 

 

Driver goes TO customs office and presents the LRN. Driver receives transit form(s).

Drivers boards the ferry or train and crosses to UK.

 + if GMR/IPAFFS shows “Control Required” driver must attend BCP (Border Control Point) at IBF (Inland Border Facility) Sevington.
+ Before delivery, driver needs to go to IBF Sevington in order to complete import declaration and discharge transit document (T1)

 

 

7

GMR shows “No inspection needed” = goods are cleared, and driver can go straight to delivery point.
-- End of the process.


GMR shows “Inspection required” = Driver MUST go to IBF Sevington, you must inform Salvatori.
 (*if Salvatori provides transport we will keep you updated if anything else is required and get the goods cleared ASAP.)

 

GMR shows “No inspection needed” = goods are cleared, and driver can go straight to delivery point.
-- End of the process.


GMR shows “Inspection required” = Driver MUST go to IBF Sevington, you must inform Salvatori.
 (*if Salvatori provides transport we will keep you updated if anything else is required and get the goods cleared ASAP.)

+ Driver will be informed by Salvatori office when the process is completed. Driver then can deliver the goods.

+ Driver will be informed by BCP once the SPS checks are completed. Driver can then continue to IBF Sevington.

+ Driver will be informed by Salvatori office when the process is completed. Driver then can deliver the goods.
Temporary Exports and Imports


If you need to move your goods under different regime, such as Temporary Admission (such as lease, shows, hire, etc) Outward Processing Relief, Inward Processing Relief we can arrange this as well. Please contact us to discuss your particular case so we can advise best course of action.

We provide complex customs clearance solution. One stop shop for your Export, Import and Sanitary and Phyto Sanitary declarations and Inspection. We cover Temporary Admissions and Transit Movement. We have direct connection to all system such as CDS, NCTS, GVMS, IPAFFS and S&S GB.